Today, we are going to delve deep into the realm of Managed Print Service Providers (MPS), a domain that has been somewhat shrouded in mystery and misconceptions. The purpose of Managed Print Services is to manage a company's document output devices in a unified manner. It might involve replacing, streamlining or optimizing a mix of print devices within a company. Despite its undeniable efficacy, several myths have been spun around the MPS industry, which we will address and debunk one by one.

Myth 1: Managed Print Services are simply about hardware

This is a common misunderstanding. MPS is a holistic approach that includes software solutions, workflow optimization, ongoing service, and supplies delivery. It's not just about hardware; the focus is on improving print infrastructure efficiency with a blend of technology and data.

Myth 2: MPS is too expensive

Cost-effectiveness is one of the MPS's major selling points. A well-implemented MPS solution can save a company 20-30% of its print costs. It reduces the expenses associated with unnecessary printing, wasted supplies, and energy usage. The benefits certainly outweigh the costs.

Myth 3: MPS is not suitable for small businesses

The size of a business doesn't determine its suitability for MPS. Even a small business can benefit from lower costs, improved efficiency, and better security that MPS solutions offer. Scalability ensures that the MPS solution grows with the business.

Myth 4: MPS is just for reducing printing

While reducing unnecessary printing is a major benefit, MPS offers far more. It streamlines document workflows, improves security, and provides predictive analytics for better decision making. It is a comprehensive solution that goes beyond simple print reduction.

Myth 5: MPS is a threat to in-house print departments

This is a myth born out of fear. MPS complements existing print departments by taking over the time-consuming tasks of managing and maintaining print devices. This allows in-house staff to focus on more strategic, value-add tasks.

Myth 6: MPS implementation disrupts business

A professional MPS provider ensures minimal disruption during implementation. They map out a detailed project plan and work closely with the company to ensure a smooth transition. In fact, MPS implementation can increase productivity by identifying and eliminating inefficiencies.

Myth 7: MPS does not offer a good return on investment (ROI)

A common fallacy is to view MPS purely as an expense. However, MPS can deliver substantial ROI through process efficiencies, cost reductions, and productivity gains. Detailed reporting provides insights for continuous improvement and further ROI.

Myth 8: MPS restricts users in their printing

Contrary to this myth, MPS actually enhances the user experience. It ensures devices are always available, optimally located, and always fully stocked with supplies. It also offers mobile and remote printing capabilities, providing users with greater flexibility.

Myth 9: Companies can manage their print services in-house

While in-house management is possible, it often results in higher costs, inefficiencies, and security vulnerabilities. MPS providers bring expertise, technology, and resources that most companies don't have in-house.

Myth 10: All MPS providers are the same

This couldn't be further from the truth. MPS providers vary greatly in their capabilities, solutions, and service levels. It's important to select a provider that aligns with a company's specific needs and objectives.

In conclusion, Managed Print Services is a dynamic and highly beneficial area that can offer significant advantages to businesses of all sizes. The myths that surround it often serve only to cloud its potential. Once these misconceptions are debunked, it becomes clear that MPS is an effective solution worth considering for business process optimization.